The products / Navigatek Club
04 — Navigatek Club
The club kept in order, just by asking Nicole
Club keeps everything a sailing club has to do on shore: members and the waiting list, dues and their billing, entry fees, expenses and their receipts, investments, fixed assets, the reserve fund, the financial statements and the year-end closing. And it comes with Nicole, an AI assistant and bookkeeper: you make a request in plain language, she organises everything.
- 43site tools Nicole knows how to use — and no free access to the database
- 0entries recorded without your confirmation
- 25 yrsof reserve fund projection, replacement by replacement
Request eligibility What's new
Offered to clubs on request: each request is reviewed to confirm eligibility.
Why
A club is a small business run by volunteers.
Dues, berths, entry fees paid in instalments, key deposits, a waiting list, cheques to allocate, docks that age: a club's treasury has everything of a business's books. But it is kept by a volunteer, often with no accounting training, in Excel workbooks that change hands at every election.
The same payment is typed in three places, the financial statements are redone by hand, and the reserve fund — the money that will replace the docks in fifteen years — is estimated by guesswork. Until the year it falls short.
Without
Workbooks passed from treasurer to treasurer, the same payment typed three times, and a reserve fund estimated by guesswork.
With Navigatek
Everything entered once, financial statements that compute themselves, and an assistant you can simply tell: “Louise Bernard paid her dues by Interac on October 12.”
What
The whole administrative life of the club, in one place.
Nothing is entered twice. Three simple journals are kept — receipts, disbursements and the waiting list — and everything else follows: general ledger, trial balance, balance sheet by fund, income statement, changes in net assets. Everything exports to Excel for the auditor.
Members and billing
Each member's record, their dock or buoy berth, their dues. An invoice template, a cycle with reminders, penalty and revocation. The waiting list and its deposits, entry fees and their schedules.
Bookkeeping
Disbursements allocated account by account, with a photo of the invoice and the cheque. Accrued and prepaid expenses, investments and their interest, fixed assets and their depreciation, the archived year-end closing.
The reserve fund
The health of the fund, projected year by year, and the contribution to ask for next year so that it holds — applied to the rates in one step.
Security
Two-step sign-in, a “read only” role for board members, a log that says who changed what and when, a daily backup.
How
From request to entry, in four steps.
- Ask
You write to Nicole as you would to a secretary: “Add cheque 405 to the storage supplier, $245.10, October rent.” No menu to hunt for, no form to fill in.
- Check
Nicole reads what she needs with the site's tools: the member's record, the year's rates, their schedule. If there is a doubt — two members with the same first name, a missing date — she asks one precise question.
- Propose
She proposes the entry, with the exact amounts and accounts. Nothing is recorded until a person has confirmed it.
- Trace
The confirmed entry goes into the journals, the financial statements recompute, and the log attributes the change to Nicole and to the person who asked.
What's new
What Club does that accounting software does not.
Four positions taken. The first three are about Nicole; the fourth, about the club's future.
- An assistant who is also a bookkeeper
You don't speak to her in account codes: you tell her what happened. She knows the club's rules — a key deposit is a liability, not income; a waiting-list deposit is applied to the first invoice or kept by the club — and she explains the treatment in simple terms, because the treasurer is not an accountant.
One sentence in plain language → one proposed entry, ready to confirm
- She proposes, you decide
Nicole reads freely but never writes alone: every entry is proposed, then confirmed by a person. Irreversible actions — deleting, closing the year, revoking a member, changing a rate — are not even within her reach: she points to the page of the site where they are done.
22 writing tools · none without confirmation
- A reserve fund that says whether it will hold
Every dock, every buoy, the gangway: each is replaced at the end of its life, at a cost indexed to inflation, and the fund is projected year after year with contributions, entry fees and interest. Club derives the contribution per berth that keeps the fund above its minimum over the whole horizon, rounded up to $5, and a one-sentence verdict — which the board applies to next year's rates in one step.
25-year horizon · one recommendation for next year
- Numbers you can believe
Nicole never calculates in her head: every sum, every percentage, every day-prorated interest goes through an exact calculator. She invents no amount, no date, no name. And she is put to the test on a bench of typical treasurer requests, replayed every time the model changes.
14 cases, including “Pierre paid”: several members are called Pierre, so a question
Club already runs a sailing club's treasury. It is offered to other clubs on request: write to us describing your club — number of members, docks or buoys, how the treasury is kept today — and we will confirm its eligibility.